Many stations rely on high-volume commercial fleet accounts.
Petrol_Pump_Manager_v3.0.xlsx File Size: ~180 KB Compatibility: Microsoft Excel 2016, 2019, 2021, 365 & Google Sheets.
: Platforms like Freelancer host developers who create tailored workbooks with color-coded layouts for petrol (MS) and diesel (HSD) sections. Core Features to Look For
: = [Actual Dip Reading] - [Expected Closing Stock] .
Fuel expands and contracts with temperature, leading to natural evaporation or handling losses. = Total Book Stock. petrol pump management excel sheet free download new
: Dedicated tabs to track cash, credit cards, and digital payments, accounting for merchant fees and expected processor payouts. Customization
Save the Excel file to or Google Drive . You can then open and edit it on a smartphone or tablet while standing next to the tank dipstick. This reduces transcription errors.
: By using pre-built formulas and VBA/Macros, the sheet significantly reduces human errors and manual miscalculations typical of paper bookkeeping.
This Excel sheet is a management tool for estimation and operational tracking. For statutory filing (GST, VAT, Income Tax), please consult your CA and use government-approved accounting software. The author is not responsible for data loss or miscalculations due to incorrect manual entry. Many stations rely on high-volume commercial fleet accounts
: This Fuel Balance Sheet workbook from CRS is designed to track fuel transactions at stations or fuel farms, including automated liquidation vouchers.
| Feature | Purpose | |--------|---------| | | Separate columns for Petrol, Diesel, Premium, etc. | | Nozzle-wise entry | Helps identify meter calibration issues. | | Opening & closing dip readings | Essential for stock reconciliation. | | Rate per liter | Should auto-calculate total sale value. | | Cash, Card, UPI, Credit columns | Track different payment modes. | | Daily shortage/excess formula | (Closing stock theoretical – Actual dip stock) | | Automatic date & shift selection | Morning/evening shift separation. | | Month-to-date summary | Auto-summary table for monthly reports. |
You can easily adapt the sheet to fit your station’s specific layout, number of dispensers, and products.
Easily tailor the spreadsheet to your specific station layout, pumps, and products (Petrol, Diesel, Lubricants). Core Features to Look For : = [Actual
: Separate columns for Cash, UPI (Paytm, PhonePe), Credit Cards, and Credit slips to ensure accurate end-of-shift tallies. Profit & Loss Statement
| Aspect | Excel | Software (e.g., PetroSoft, GMM) | |--------|-------|----------------------------------| | Cost | Free | ₹10,000+ one-time or monthly | | Real-time sync | No | Yes (multiple nozzles → one report) | | Hardware integration | None | Automatic from pump meters | | Theft detection | Manual entry dependent | Instant alert on mismatch | | GST billing | Manual | Auto-generated invoices |
Share this article with another fuel station owner. If you need customization (e.g., adding LPG or CNG columns), leave a comment below or contact us for a paid upgrade.